EMERGENCY RESPONSE PLAN

 
  Bomb Threats Fire
  Campus/Workplace Violence Injury/Illness/Accidents
  Emergency Intercom Procedures Utility Emergencies
  Emergency Directory

Water and Electricity

  Emergency Evacuation

Gas

  Emergency Lockdown Weather Emergencies
  Emergency Response Team Phone Numbers

Winter Storm Cancellation of Classes

  Environmental Emergencies

Tornado

 

Hazardous Materials

 
 

Mail Handling Procedures

 
     
 

EMERGENCY EVACUATION

When the fire alarm sounds or you are asked to evacuate, leave the building immediately. Explanation, if needed, will be provided later.

Evacuation procedure for fire, bomb threats, or gas leaks. 

  1. Evacuate all buildings to Forest Park and away from fire hydrants.

  2. Students take belongings with them, if situation permits.

  3. Instructors will verify that students are out of the classroom before leaving.

  4. Office supervisors are responsible for all employees in their work area.

  5. During inclement weather, it may be necessary to move students to an alternate off-campus location. In these cases, the location will be communicated to you at the time of evacuation.

  6. All information or news releases to the campus and/or the general public will be through the College President or his designee.

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FIRE

Upon the discovery of fire or smoke, every person shall vacate the building by shortest route to the exterior. Once outside, employees and students will proceed to Forest Park and stay there until notified by a member of the College Emergency Response Team that it is safe to return to the building.

If the automatic alarm system has not sounded, the person who observed the fire will proceed to the nearest pull station and activate the alarm system, then notify the switchboard Operator to call 911 or initiate the Emergency Intercom System.

Evacuation routes are posted in each classroom and office area.

All information or news releases to the campus and/or the general public will be through the College President or his designee.

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INJURY/ILLNESS/ACCIDENTS


In case of serious injury or illness on campus, the immediate concern is to aid the injured/sick employee or student. 

  1. In emergency situations activate the Emergency Intercom System or call 911 if no Emergency Intercom System is readily available.

  2. The President or designee will contact family members.

  3. The President or designee will notify the entire staff.

  4. All information or news releases to the campus and/or the general public will be through the College President or his designee.

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UTILITY EMERGENCIES

The procedures listed below should be used in the event of an emergency or interruption of service involving any of the following utilities:

Water and Electricity

  • During normal business hours, contact the Facilities Department at 620-820-1235 or
    620-820-1284 or the Business Office at 620-820-1231.

  • After normal business hours, contact James Babb at 620-423-1496 or
    Kevin Doherty at 620-232-4713.

Gas

  • All individuals should immediately leave the building and evacuate to Forest Park.

  • While exiting the building, do not use telephones, electrical switches or any device that might trigger an explosion.

  • During normal business hours, promptly contact the Facilities Department at 620-820-1235 or 620-820-1284 or the Business Office at 620-820-1231 for assistance.

  • After normal business hours, contact James Babb at 620-423-1496 or
    Kevin Doherty at 620-232-4713.

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WEATHER EMERGENCIES

WINTER STORM CANCELLATION OF CLASSES

When snow, ice or other bad weather threatens the normal class schedule, listen to local radio stations, especially KLKC, KKOW, KSYN AND KGGF and local television stations, especially KODE, KSN, FOX and KOAM regarding changes in the schedule. The student will also receive a phone call/message on the home phone number they listed with the Admissions office during enrollment, from LCC's Emergency Alert Telephone System. Cancellation of classes is also posted on LCC's website at www.labette.edu. If the radio, television, or website does not sate that LCC classes have been canceled, students should assume that classes will be held on the normal schedule.

Announcements regarding day classes will be made after 6:15 a.m. and evening and evening extension classes after 3:15 p.m. Extension classes will not be held if the facility in which they are meeting is closed that day.

TORNADO

Employees and students will be notified by custodians and/or Emergency Intercom System of possible approaching tornadoes during the evening. During regular working hours the Emergency Response Team and/or Emergency Intercom System will notify employees and students. Instructors will verify students are out of the classroom before leaving. Students and staff will move to the following shelters:

MAIN BUILDING
Everyone move to the first floor hallways and/or Library.

 

ANNEX
If time permits, move to the first floor of the Main building and/or Library. If not, move to A104.
 

STUDENT SUCCESS CENTER
If time permits, move to the first floor of the Main building and/or Library. If not, move to A103.
 

HEALTH SCIENCE BUILDING
Move to classroom H103, H118 or 1st floor Restrooms


STUDENT UNION BUILDING
Move to the restrooms or bookstore.


GRAPHIC DESIGN, FOUNDATIONS/ALUMNI, PR & RECORDING ARTS TECHNOLOGY
Stay in the building and move away from windows


GYM
Move to the locker rooms.


FINE ARTS BUILDING
If time permits, move to the Gym locker rooms.
 

 

1401 Main/PTA
If time permits, move to the Main Building 1st floor.

 

Zetmier Building
If time permits, move to first floor of Main Building and/or Library. If not, move to the first floor Restrooms

 

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CAMPUS/WORKPLACE VIOLENCE

Remember, your personal safety is of primary importance in any violent situation.  Do not do anything that might jeopardize your safety or increase the risk or level of injury to yourself or others.

If you observe a violent act:

  1. DO NOT physically intercede or try to restrain the aggressor(s).

  2. Call any Emergency Response Team Member for assistance or activate the Emergency Intercom. They will respond to the location and, if necessary, contact the Parsons Police Department for assistance.

  3. Encourage others in the area not to become involved and, if possible, to leave the area.

If you are confronted by an irrational and/or aggressive individual:

  1. Listen to what the individual has to say.

  2. Speak to him/her in a clear, quiet voice.

  3. Explain that you are willing to help him/her.

  4. Respect and do not crowd into his/her personal space.

  5. Never argue with an irrational or aggressive individual.

  6. If necessary, contact any Emergency Response Team Member for assistance.

  7. To the extent possible, use logic and reason to calm the individual.

  8. If you feel the safety of others is in jeopardy, ask them to leave the area, then contact a member of the Emergency Response Team.

EMERGENCY LOCKDOWN

The College President or his designee will make the decision to close the campus based on the recommendation of his Administrative Staff and/or the Emergency Response Team.
All information or news releases to the campus and to the general public will be through the Public Relations Department.
Examples of emergency closing of the campus would be power outages, a bomb threat, or inclement weather.

If you observe violent behavior on campus, or if you hear or see something that makes you suspect violence is occurring, activate the emergency intercom procedure and explain to the operator what is occurring in as much detail as possible.

The operator may initiate an emergency lockdown. If this occurs all rooms will be instructed to lock the doors and move everyone away from the windows. If there are windows keep the blinds open. Classroom lights are to be left on. Emergency personnel will tell you when it is sage to leave your room.

If you have further updates to report please activate the emergency response system again.

 

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ENVIRONMENTAL EMERGENCIES & MAIL HANDLING PROCEDURES

HAZARDOUS MATERIALS

MAIL HANDLING PROCEDURES

Although the health/environmental risks from mail are low, awareness is the best precaution. The information below is offered to answer two of the most frequently asked questions about handling mail here at the college.

  1. What should I do with a “suspect” letter or parcel?

    1. Call any member of the Emergency Response Team immediately, move away from the item and do not allow anyone to leave or enter the area.

  2. What makes a letter or parcel “suspicious”?

    1. From someone unexpected or unknown

    2. To someone who no longer works here

    3. Handwritten and no return address

    4. Return address does not match postmark or is not legitimate

    5. Possibly misspelled words, wrong title, title only

    6. Possibly a foreign postmark

    7. Lopsided, lumpy, bulky or rigid appearance

    8. Excessive tape or string or protruding wire(s)

    9. Unusual odors

    10. Unusual stains, discoloring, crystals or powder

 Also, Also, the United States Postal Service suggests:

  1. Use an uncluttered surface for mail handling.

  2. Scan thoroughly for “suspect” indicators before opening.

  3. Wash your hands extensively after handling mail.

The Print Shop will remain open until 6:15pm Monday through Thursday and until 4:30pm on Friday.
 

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BOMB THREATS

BOMB THREAT PROCEDURES

A majority of bomb threats are hoaxes and result in nothing more than a disruption of routine.  However, there is always a chance a threat may be authentic, and appropriate action must be taken in each case.

  1.     Upon receipt of a bomb threat, the person receiving the call should make every attempt to:

    1. Prolong the conversation as much as possible in order to gather information below.

    2. Identify background noises.

    3. Note distinguishing voice characteristics.

    4. Interrogate the caller as to description of bomb.

    5. Determine the caller’s knowledge of the facility.

    6. DO NOT HANG UP THE PHONE.  (Use another phone to call authorities.)

    7. DO NOT USE TWO-WAY RADIOS.  They can trigger explosive devices.

    8. DO NOT USE CELL PHONES.  They can trigger explosive devices.

  2. The person receiving the call will immediately call 911 and any member of the Emergency Response Team. The team member will then notify the President.

  3. The President will confirm notification of the police and call the Emergency Response Team.

  4. The Emergency Response Team will decide whether to evacuate the school immediately and search the facility or make a preliminary search prior to any other action.

  5. The bomb can be almost anything, ranging from the most overt bundle of dynamite and clock to a cleverly concealed, perfectly ordinary object like a briefcase, toolbox or piece of pipe.  You will be looking for something that doesn’t belong.

  6. If what appears to be a bomb is found, DO NOT TOUCH IT.  The law enforcement authorities will take charge.

  7. If the caller indicates a time the bomb is due to explode and the President determines the threat is valid, the standard fire evacuation procedure with possible modifications will be announced for evacuation of the facility.

  8. Instructors will make sure that all students have left the classroom before leaving.

  9. Evacuate personnel from the building to Forest Park.

  10. After all students have been evacuated, Maintenance will lock the doors to the building and will not unlock them until the building is considered safe.

  11. All information or news releases to the campus and/or general public will be through the College President or his designee.

 Click here for Bomb Threat Check list
 

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EMERGENCY INTERCOM PROCEDURES

Faculty Procedures

  1. System must remain operational. There must be power and network connectivity for the system to work. PLEASE DO NO UNPLUG THE UNIT.

  2. Instructor can initiate the call system by pushing the "Push to Talk" button. (Do not hold it down).

  3. After a brief moment you can begin speaking. You will need to be sure to include your name, room number and the emergency. If the Operator does not hear you speak he/she will ask you if there is an emergency.

  4. You will get a response from the Operator that your message was heard and understood and what action has been taken. The line will remain open and recording until the instructor give the all clear, or emergency personnel arrive.

Special Notes:

  • Please remember that if the system is initiated and the Operator does not hear a disturbance, the Operator will initiate conversation.

  • In the case of an emergency (such as lockdown or evacuation), the Operator may initiate the system.

  • Tests of the system will be performed at least once a semester.

  • The Operator will not determine if the situation is an emergency. If the system is initiated, it will be assumed to be an emergency with the need for off-campus assistance. If you do not want that assistance, the Operator will discontinue the call and notify an administrator of the situation.

  • The Operator will only initiate "Listen Mode" in an emergency situation. When "Listen Mode" is activated, a light will come on the unit.

  • All calls using the Emergency Intercom System will be recorded.

  • Even if you have called 911 please activate the Emergency Intercom System also. This will allow the Emergency Response Team to go into action.

 

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EMERGENCY RESPONSE TEAM PHONE NUMBERS

COLLEGE EMERGENCY RESPONSE TEAM
REPORT EMERGENCY TO ANY MEMBER OF THE RESPONSE TEAM

Daytime Contacts: Cell Phone #

Home Phone #

Joe Burke

620-778-8097  

Tammy Fuentez

620-423-1058  

Leanna Newberry

620-238-9226  

Mark Watkins

620-305-8482  

George Knox

620-717-3985  

Kevin Doherty

620-232-4713  
     
Evening Contact:    

James Babb

620-423-1496  

Kevin Doherty

620-232-4713  

Joe Burke

620-778-8097 620-605-9311

Tammy Fuentez

620-423-1058  

George Knox

620-717-3985 620-423-0174
     

EMERGENCY DIRECTORY

EMERGENCY SERVICE

Ambulance Service 911
Fire Department 911
Police Department 911
Sheriff - Parsons 620-421-1400
Kansas Highway Patrol– Chanute 620-431-2100
   

UTILITIES

KGE Gas emergency 1-800-794-6101
KGE Electrical emergency 1-800-794-6101
City of Parsons – Water 620-421-7010
Emergencies after 5 pm 620-421-7060
   

HOSPITAL

Labette County Medical Center 620-421-4881

 

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September 17, 2012