ADVERTISING POLICY
This policy applies to all advertising and promotion in whatever format. Examples are books, brochures, posters, programs, directories, newspapers, signs, radio, and television, video and audiotape, and electronic computer generated programming. This policy also applies to all events and activities organized by or sponsored by College departments or student organizations.
Advertising on College property requires approval of the Student Life office (SLO) and is subject to the procedures herein and other procedures that may be required to effectively operate the College.
Unless the Vice President of Student Affairs gives explicit approval, the advertisement is not to claim or imply College endorsement or sponsorship.
Advertising which encourages students at the College to purchase reports and/or research material done by others is not acceptable.
Promotions which require money be sent to obtain further information on the product is not acceptable.
Advertising deemed offensive/in poor taste is not acceptable. This may include, but is not limited to, advertisements derogatory to individuals/groups.
Products that encourage violations of city, state, or federal laws and regulations are not acceptable.
Two local references for ads of a "questionable" nature will be required. This includes, but is not limited to, dating services, escort services, models, pregnancy referral, adoption services and "get rich quick" promotions, as interpreted by the Vice President of Student Affairs. Ads must include a valid and appropriate street address and phone number, not a P.O. Box.
Only College recognized organizations are allowed to advertise on campus, except when approval is received from the VPSA.
Advertising materials must be factual and represent the true nature of the event, activity, service, or commodity advertised.
On-campus groups and organizations must, when advertising activities not open to the public, confine advertising to College property.
Off-campus groups or organizations wishing to advertise on College property are to request approval from the VPSA and must follow approved operating procedures relative thereto, if approved. {Local entities, especially charitable and nonprofit organizations, will normally receive preference.}
Individuals may, if authorized, use designated bulletin boards for personal announcements; space is limited for off-campus entities. Alumnae and members of the College community will receive preference. Such announcements are removed on a regular basis.
Posters, flyers and handbills must comply with both the posting policy set forth above and the guidelines concerning the distribution of literature as stated in this publication. Contact the Vice President of Student Affairs to request an exception.
Using chalk to write on concrete sidewalks is allowed. The SLO must approve all chalking prior to its use.
The name and appropriate contact information, including email address, of the responsible party should be submitted with the message. Chalking can be done 72 hours prior to an event and is to be removed within 72 hours after the function.
All other advertising mediums besides those listed above must receive the approval of the VPSA before implementation.
The College reserves the right to remove any advertising that does not follow College policy.
Posting/Fliers/Displays
In order to obtain campus authorization for posting, fliers, displays, etc., a representative of the sponsoring group or unit must bring all material to be posted to the Student Affairs Office (SAO) for an authorization stamp. Upon approval of the event and the item to be posted, the representative will mark each item with a stamp available in the SAO. Fliers/posters should not exceed 12” x 18” in size. Signs exceeding this limitation must receive permission from the SAO.
The name of the sponsoring group must appear on each flier/sign/display. The organization's name, spelled out is preferred, but Greek letters, etc., will be accepted if these clearly identify the group.
No poster or display in a language other than English will be approved.
Publicity displaying any type of alcoholic beverage or tobacco product or encouraging the use of alcohol or tobacco is prohibited.
Signs, fliers, posters, etc., are not to be posted on trees, shrubs, glass (including doors and windows) or painted surfaces. Any signs posted in unapproved areas will be removed and subject to corrective action.
Only one poster per event is permitted on each bulletin board or authorized wall/tile area (minimum 15 feet), except when election rules permit.
Signs without a registered stamp or those remaining up beyond the expiration date will be removed.
The “painting” of sidewalks, buildings, etc. is permitted when prior permission has been obtained from the Student Affairs Office.
Lawn signs for campus elections will be stamped and registered in the same manner as those to be posted and must conform to the SGA Election posting rules. The SAO may approve lawn signs for special events of an all-campus interest for display.
Do not use plastic or duct tape (blue painter’s tape is acceptable); tacks are restricted to bulletin boards.
There should be no posting on departmental bulletin boards without permission of that department. (Bulletin boards that have the name of the department above or at the top of the display area.)
Banners
College
units and recognized campus organizations may display advertising on one or both
sides of a banner on College property in locations identified by the SAO. To
display a banner on College property, the unit or organization are to request
such, in writing/email, to the SAO at least 7 calendar days before the display
date. When the request is approved the unit or organization must:
a. Display the unit's or organization's name in clear, legible letters in a prominent location on the banner;
b. Take the banner to the SAO at least two days before the display date for review;
c. Place the banner in the approved location and remove the banner after the approved posting period.
NOTICE: Labette Community College procedures relative to time, manner and place for the acts of advertising, distributing, soliciting and assembling on College property are established to ensure that the educational functions of the institution are not interfered with by individuals or groups while providing reasonable opportunities for persons to exercise their rights of freedom of speech and expression. Decisions regarding the acts of advertising, distributing and soliciting literature, as well as assembling on College property will be made on a content and subject neutral basis. For more information regarding assemblies go to: http://www.labette.edu/stusvcs/studentlife/handbook/assem.htm.
Only those groups or individuals representing colleges or nonprofit organizations may use College property for the purpose of assembling, advertising and distributing literature and or soliciting unless the authorizing official makes an exception. The Student Life Office is designated to approve or disapprove all materials to be posted in consultation with the VPSA. The Director of Admissions is designated to approve campus visits
Definitions:
- College property: Property under the College's jurisdiction, either owned, leased or controlled.
- Advertising: Placing or displaying printed, written, drawn materials (such as artistic documents) publications or other promotional media on College property or on vehicles on College property.
- Signs/fliers/posters/displays, materials: Terms may be used interchangeably.
- Soliciting: To approach persons with a plea or request, to include sale of merchandise, services, commodities or requests for funds.
- Distributing literature: To hand materials to persons or to make materials available to persons, or to place materials on College property or vehicles on College property.
- Authorizing office: Office of Student Affairs (SAO).