When a student believes a grade for a course has been incorrectly recorded, procedures to request a grade change may be obtained through the Student Affairs Office. Students may request a grade change no later than on calendar year after the date the final course grade was officially recorded.
A. For grade change requests submitted within one year of the date of having been originally recorded, the following actions will occur:
1. The student must first contact the instructor with a written statement regarding why he/she requests a grade change. The instructor will then make a written response to the student within ten business days of receipt of the request on whether he/she will make a grade change. If the instructor decides to change the grade, a Change of Grade form is submitted by the instructor to the Associate Dean and to the Vice President of Academic Affairs for approval. The Vice President of Academic Affairs will inform the Registrar of any grade changes which should be officially recorded.
2. If the student is not satisfied with the instructor's decision, the student must contact, in writing, the instructor's immediate supervisor (Program Director, Dean) within ten business days after the decision was rendered by the instructor. The instructor's supervisor must then make a decision, after consultation with both the instructor and the student, on the grade change. The instructor’s supervisor will make a written response to the student, copied to the instructor, within ten working days of the date he/she was originally contacted by the student. If the instructor’s immediate supervisor decides to change the grade, a Change of Grade form is submitted to the Associate Dean and to the Vice President of Academic Affairs for approval. The Vice President of Academic Affairs will inform the Registrar of any grade changes which should be officially recorded.
3. If the student is not satisfied with the supervisor's decision and if the instructor's immediate supervisor reports to an Associate Dean, the student must contact, in writing, the Associate Dean within ten business days after the decision was rendered by the instructor's immediate supervisor. The Associate Dean must then make a decision to approve or disapprove the decision, after consultation with all parties involved, and will respond to the student, with the response copied to the supervisor and instructor, within ten business days of the date she/he was originally contacted by the student. If the Associate Dean decides to change the grade, a Change of Grade form is submitted to the Vice President of Academic Affairs for approval. The Vice President of Academic Affairs will inform the Registrar of any grade changes which should be officially recorded.
4. If the student is not satisfied with the Associate Dean’s decision, she/he must contact, in writing, the Vice President of Academic Affairs within ten business days after the decision was rendered by the Associate Dean. The Vice President of Academic Affairs will then make a decision to approve or disapprove the requested grade change after consultation with all parties involved, and will respond to the student, with copies to the other parties, within ten business days of the date she/he was originally contacted by the student. The Vice President of Academic Affairs will inform the Registrar and student of any changes which should be officially recorded. Such a decision will be considered final.
B. If the instructor of the course is no longer available, the student may submit, in writing, to the instructor's immediate supervisor (Program Director/Dean)a request that a grade be changed. Such a request must provide reasons for the change. After considering the request and the circumstances, the supervisor will make a recommendation to the Associate Dean or Vice President of Academic Affairs and a decision will be rendered. Such decision will be considered final
C. These procedures are the responsibility of the Vice President of Academic Affairs who may make minor, nonsubstantive changes or decisions to ensure the procedures are operationally effective.
Refer to the current LCC Catalog, of which a copy is available in the Library and on our website: http://www.labette.edu/catalog/academic.htm