VEHICLE USAGE POLICY

The travel voucher form, obtainable from the Office of Finance and Operations/Business Office (B.O.), is required when a College vehicle or a private car is to be used for sponsored student activity trips.  This form is to be completed and should be submitted as early as possible to the B.O. in order to assure the most efficient use of travel funds and of vehicles.  A memo/notice will be returned indicating the availability of the vehicle.  The travel voucher upon approval means that mileage costs will be covered by the respective (student) account, assuming the applicant also obtains his approved request for leave of absence from the supervisor.

Ordinarily, the person scheduling a vehicle first will be awarded its use, but occasions arise when one may be asked to release a vehicle so that someone making a longer trip or having a greater need can use it.  Authorization for private cars will not be approved if a College car is available.  Students will not operate College vehicles, unless they are pre-approved, employees of LCC, are over 18 years of age, have a current and valid driver’s license, with a good safety/ticket record.

Keys are to be checked out during normal business hours to avoid the group from being charged an overtime fee.  When a College vehicle is returned, the interior is to be left free of passenger’s articles or of refuse/trash and all doors locked and all windows closed.  The keys and credit cards should then be promptly returned to the Department of Physical Facilities in the Office of Finance and Operations to permit maximum availability to others.  The mileage must be recorded at the beginning and the end of the trip.  Violation of this policy may result in the user being prohibited from future use of the vehicle.